Fixed Scope. Clear Deliverables.
Clearly defined scope, agreed deliverables, and transparent pricing keep every project aligned with your business goals and priorities.
AI Workflow Automation Services
Automate repetitive tasks across sales, operations, finance, and customer support with custom AI-powered workflows and tools you already use.
50+Processes Automated
20+ HoursSaved Per Week
24/7Automated Workflow Execution
100%Code Ownership
Our Partner Network
Your team is doing computer work that computers should be doing
Every hour spent on copy-pasting, manual follow-ups, and repetitive data entry is an hour not spent growing your business. It compounds silently every week.
Data Entry & Copy-Pasting
Moving information between CRMs, spreadsheets, and tools by hand. Zero value added, constant errors, and it never stops.
Avg. 6 hrs/week per employee
Manual Follow-ups & Chasing
Chasing leads, sending payment reminders, notifying teams about changes - all happens manually across email, Slack, & phone.
3 - 4 hrs/week on follow-ups
Reports Nobody Wants to Build
Weekly status reports, monthly dashboards, and one-off data pulls consuming hours every cycle and going outdated immediately after.
2 - 5 hrs/week in reporting
Moving information between CRMs, spreadsheets, and tools by hand. Zero value added, constant errors, and it never stops.
Avg. 6 hrs/week per employee
Chasing leads, sending payment reminders, notifying teams about changes - all happens manually across email, Slack, & phone.
3 - 4 hrs/week on follow-ups
Weekly status reports, monthly dashboards, and one-off data pulls consuming hours every cycle and going outdated immediately after.
2 - 5 hrs/week in reporting
The good news
85% of the manual work in most businesses can be automated in under 3 weeks using modern AI tools - without replacing your team, just freeing them to do work that actually matters.
AI Workflow Automation Services We Offer
Automate repetitive tasks, connect your tools, and streamline business processes with custom AI-powered workflows built around your business needs.
Lead Qualification & CRM Routing
Every new inquiry is scored, enriched, and handed to the right rep before a competitor replies.
- New inquiry
- AI scores and enriches
- Routed in Slack
- CRM updated
Typical outcome: Response 4 hours to 8 minutes
Invoice & Document Processing
Invoices are read, validated, and posted to your books, with a quick Slack approval where you want one.
- Invoice arrives
- AI extracts data
- Validated
- Posted to QuickBooks or Xero
Typical outcome: Manual entry eliminated entirely
Client Onboarding Automation
A signed contract sets off every onboarding step in order, so new clients feel looked after from day one.
- Contract signed
- Welcome email
- Slack channel and project board
- Kickoff booked
Typical outcome: Onboarding 3 days to 4 hours
Payment Reminders & Collections
Overdue invoices are chased on a set schedule and escalated on time, without anyone writing a reminder.
- Overdue invoice detected
- Personalized email sequence
- Phone escalation on day 7
- Finance alerted
Typical outcome: Collection rate improved 35%
Automated Weekly Reporting
Your Monday report builds itself from live data and lands with stakeholders before the first meeting.
- Every Monday
- Stripe, HubSpot and your database
- Formatted report
- Sent and archived in Notion
Typical outcome: 4 hrs/week saved on reporting
Support Ticket Triage
Tickets are classified, routed, and acknowledged the moment they arrive, so urgent issues never wait in a queue.
- Ticket received
- AI classifies urgency
- Routed to the right person
- Auto-response and task created
Typical outcome: First response hours to seconds
Every new inquiry is scored, enriched, and handed to the right rep before a competitor replies.
- New inquiry
- AI scores and enriches
- Routed in Slack
- CRM updated
Typical outcome: Response 4 hours to 8 minutes
Invoices are read, validated, and posted to your books, with a quick Slack approval where you want one.
- Invoice arrives
- AI extracts data
- Validated
- Posted to QuickBooks or Xero
Typical outcome: Manual entry eliminated entirely
A signed contract sets off every onboarding step in order, so new clients feel looked after from day one.
- Contract signed
- Welcome email
- Slack channel and project board
- Kickoff booked
Typical outcome: Onboarding 3 days to 4 hours
Overdue invoices are chased on a set schedule and escalated on time, without anyone writing a reminder.
- Overdue invoice detected
- Personalized email sequence
- Phone escalation on day 7
- Finance alerted
Typical outcome: Collection rate improved 35%
Your Monday report builds itself from live data and lands with stakeholders before the first meeting.
- Every Monday
- Stripe, HubSpot and your database
- Formatted report
- Sent and archived in Notion
Typical outcome: 4 hrs/week saved on reporting
Tickets are classified, routed, and acknowledged the moment they arrive, so urgent issues never wait in a queue.
- Ticket received
- AI classifies urgency
- Routed to the right person
- Auto-response and task created
Typical outcome: First response hours to seconds
See The Value Automation Adds To Your Business
Results are based on real Ciphernutz client outcomes, AI engineering team's research, and live deployments. Adjust the inputs to match your situation.
Team size
5 people200+
Hours/week on manual tasks
Per team member
2 hrs60 hrs
Avg. employee fully-loaded cost
$20K$200K
Primary automation area
Hours Saved / Year
19,500
across your team
Labour Cost Recovered
$656.3K
annually
Projected ROI
131x
vs. $5K Sprint cost
Payback Period
< 1 week
after go-live
Manual hours today
26,000
After automation
6,500
Your automation opportunity is worth $656.3K/year
Book a 20-min audit - we'll identify your top 3 automations.
Our Work
Explore how Ciphernutz delivers innovation, solves real-world challenges, and drives measurable outcomes across industries.
Manufacturing
A SAP-Connected Daily Stock Reporting Automation System Achieves 99% Data Reliability
See how a manufacturing plant automated SAP-connected stock reporting, cutting daily report generation from 5-6 hours to under four minutes.
What the AI Workflow Automation Sprint Includes
A fixed price means zero surprises. You know precisely what you are getting before you sign a thing.
Included in every Sprint
2 production-ready n8n workflows (4 on Growth, 8 on Scale)
AI-powered decision logic in at least 1 workflow
Integration with up to 6 of your existing tools (12 on Scale)
Error handling, retry logic, and failure alerts configured
Process audit with your top 10 automation opportunities ranked
Full documentation and Loom walkthroughs for every workflow
Post-launch bug-fix support: 7, 14, or 30 days by tier
100% ownership: workflows live in your own n8n account
Deployed on Google Cloud Platform with 99.9% uptime
Not included (available as add-ons)
Custom UI or frontend dashboard
Data migration from legacy systems
Multi-step approvals requiring legal sign-off
Monthly maintenance, available as a retainer from $1,500/month
Custom API development (the APIs must already exist)
More than 12 tool integrations (Scale tier)
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Fixed price. Zero surprises.
No hourly billing. No scope creep invoices. Pick the sprint size that matches your needs.
Starter
$ 5,000
Perfect for businesses taking their first step into AI automation with a quick-win workflow solution.
- 2 production ready workflows
- 1 AI Powered decision workflow
- 7 days post delivery support
- Full Documentation + Loom Walkthroughs
Most popular
Growth
$ 8,000
Built for growing teams ready to automate multiple workflows and improve operational efficiency faster.
- 4 production ready workflows
- 2 AI Powered decision workflows
- 14 days post delivery support
- Full Documentation + Loom Walkthroughs
Scale
$ 10,000
Designed for scaling businesses that need advanced AI systems and end-to-end automation.
- 8 production ready workflows
- 2 AI Powered decision workflows
- 30 days post delivery support
- Full Documentation + Loom Walkthroughs
Our AI Workflow Automation Process
Every project follows our proven structure to keep you informed and on schedule.
1
Discovery & Design
We audit your operations, map your tools, and rank your automation opportunities by time saved and ROI. You sign off on the scope before we build a single workflow.
2
Build & Integrate
Every workflow is built in n8n, connected to your tools, given AI decision logic, and stress-tested against real data before you see it.
3
Deliver & Hand Off
We deploy to your environment, hand over full documentation, record Loom walkthroughs, and train your team.
Ready to Automate Your Workflows?
We'll uncover your top automation opportunities, estimate potential time savings, and outline the best way to implement them using AI.
Why Choose Ciphernutz as Your AI Workflow Automation Company?
When you want your workflows running this month, here is what you get that a template or a freelancer cannot give you.
Fixed price, zero surprises
No hourly billing and no scope-creep invoices. You know the number before you sign anything.
Built around how you work
Custom workflows designed for your tools and processes, never templates bent to fit your business.
You own every workflow
Everything runs in your own n8n account and environment, with full code ownership from day one.
Your team stays in control
Full documentation, Loom walkthroughs, and training, so your team can run and edit workflows without a developer.
Backed by the right partners
We build with n8n, Anthropic, OpenAI, and Google Cloud, so you get current AI and proven tooling.
Related Services to Explore
The Sprint fits teams with a clear automation goal and tools that already have APIs. Wherever you are in the journey, these services are the natural next step.
n8n Workflow Automation
Scale your Sprint results into fully automated, multi-step pipelines that connect your apps and remove repetitive work across the whole business.
AI Agent Development
Ready for software that reasons through a task on its own? Our 4-week PoC Sprint validates an AI agent against your real data before you commit to a full build.
AI MVP Development
Ready to launch an AI-powered product? Take your audit roadmap and build a shippable MVP in 6 weeks.
AI Consulting & Strategy
Unsure what to automate next or how to scale your results? Our AI experts map your operations, find the highest-ROI opportunities, and build a clear, actionable roadmap.
Scale your Sprint results into fully automated, multi-step pipelines that connect your apps and remove repetitive work across the whole business.
Ready for software that reasons through a task on its own? Our 4-week PoC Sprint validates an AI agent against your real data before you commit to a full build.
Ready to launch an AI-powered product? Take your audit roadmap and build a shippable MVP in 6 weeks.
Unsure what to automate next or how to scale your results? Our AI experts map your operations, find the highest-ROI opportunities, and build a clear, actionable roadmap.