Stop Losing 20+ Hours a Week to Manual Work

Q: Do I need a developer to maintain the workflows after delivery?

No. We build in n8n's visual interface and train your team to manage it. Workflows run autonomously - most clients touch them once in 6 months. If something breaks, our 30-day support covers fixes at no extra cost.

Q: How does the 3-week timeline actually hold for complex workflows?

Week 1 scope confirmation is the critical step. Once we've agreed exactly what we're building - with your sign-off - delivery almost always hits the deadline. Complex systems that require custom API development or data migrations are explicitly outside scope, which is what keeps the timeline predictable.

Q: Who owns the workflows after delivery?

You do, completely. Every workflow lives in your n8n instance - your account, your server. We have zero access unless you invite us. You can export, edit, or delete everything. No vendor lock-in of any kind.

Q: What if our tools or processes change after the Sprint?

The workflows are yours - you can edit them directly in n8n. Most tool changes require a simple reconnection (5 minutes). For bigger changes, many clients move to a monthly retainer so we handle updates as part of an ongoing relationship.

Q: How much of my team's time is needed during the Sprint?

Roughly 2 hours over 3 weeks. One 30-minute async questionnaire in week 1, one 30-minute handoff call in week 3, and a few quick Slack messages in between. We work async by default and respect your schedule.

Q: Can we add more workflows after the Sprint ends?

Yes - this is the most common path. Many clients start with the Starter Sprint to prove the value, then move to a monthly retainer where we continuously add new workflows and maintain existing ones. Retainers start from $1,500/month with no minimum commitment.

Q: How do you handle sensitive data and privacy?

We sign an NDA before the project begins. Workflows run in your environment - we never store your data on our servers. For regulated industries (healthcare, finance), we build with HIPAA and GDPR compliance patterns as standard.

Q: Why Ciphernutz instead of a freelancer or Zapier/Make?

Freelancers are unpredictable on timeline and quality. Zapier/Make require your team to have automation expertise to build and maintain. CipherNutz gives you a proven team, a fixed 3-week delivery, full documentation, and the foundation of a long-term tech partnership - not just a one-off build.

Custom n8n and AI workflows built around your actual business operations, not templates. 4 production automations running 24/7 in your environment within 3 weeks. Fixed price. Fixed timeline. Full code ownership from day one.

4Workflows delivered

3 WksFrom kickoff to production

$5kFixed starting price

4.2xAvg. ROI in 6 months

Your team is doing computer work that computers should be doing

Every hour spent on copy-pasting, manual follow-ups, and repetitive data entry is an hour not spent growing your business. It compounds silently every week.

Data Entry & Copy-Pasting

Moving information between CRMs, spreadsheets, and tools by hand. Zero value added, constant errors, and it never stops.

Avg. 6 hrs/week per employee

Manual Follow-ups & Chasing

Chasing leads, sending payment reminders, notifying teams about changes - all happens manually across email, Slack, & phone.

3 - 4 hrs/week on follow-ups

Reports Nobody Wants to Build

Weekly status reports, monthly dashboards, and one-off data pulls consuming hours every cycle and going outdated immediately after.

2 - 5 hrs/week in reporting

Moving information between CRMs, spreadsheets, and tools by hand. Zero value added, constant errors, and it never stops.

Chasing leads, sending payment reminders, notifying teams about changes - all happens manually across email, Slack, & phone.

Weekly status reports, monthly dashboards, and one-off data pulls consuming hours every cycle and going outdated immediately after.

The good news

85% of the manual work in most businesses can be automated in under 3 weeks using modern AI tools - without replacing your team, just freeing them to do work that actually matters.

Pick your bottleneck, we'll build the automation

Every workflow is custom-built for your tools and processes. These are the most common automation types we deliver in each sprint.

Lead Qualification & CRM Routing

New inquiry arrives → AI scores & enriches the lead → routes to the right rep in Slack → CRM updated automatically.

Response: 4 hours → 8 minutes

Invoice & Document Processing

Invoice forwarded to email → AI extracts data → validates → auto-posts to QuickBooks/Xero → Slack approval notification.

Manual entry eliminated entirely

Client Onboarding Automation

Contract signed → welcome email + Slack channel + project board + kickoff booking - all triggered automatically in sequence.

Onboarding: 3 days → 4 hours

Payment Reminders & Collections

Overdue invoice detected → personalised email sequence → escalation to phone at day 7 → finance team alerted. Zero manual chasing.

Collection rate improved 35%

Automated Weekly Reporting

Every Monday: pulls data from Stripe, HubSpot & your database → assembles formatted report → sends to stakeholders → archives in Notion.

4 hrs/week saved on reporting

Support Ticket Triage

Ticket received → AI classifies urgency & category → routes to right team member → auto-response sent → task created in project board.

First response: hours → seconds

New inquiry arrives → AI scores & enriches the lead → routes to the right rep in Slack → CRM updated automatically.

Invoice forwarded to email → AI extracts data → validates → auto-posts to QuickBooks/Xero → Slack approval notification.

Contract signed → welcome email + Slack channel + project board + kickoff booking - all triggered automatically in sequence.

Overdue invoice detected → personalised email sequence → escalation to phone at day 7 → finance team alerted. Zero manual chasing.

Every Monday: pulls data from Stripe, HubSpot & your database → assembles formatted report → sends to stakeholders → archives in Notion.

Ticket received → AI classifies urgency & category → routes to right team member → auto-response sent → task created in project board.

Don't see your use case? 80% of the automations we build are unique to the business.

See what automation is worth to your business

Adjust the inputs to match your situation. Results are based on real Ciphernutz client outcomes - not vendor estimates.

✓Based on 60+ live deployments

✓Conservative estimates

✓No email required to see results

Team size25 people

5 people200+

Hours/week on manual tasks20 hrs

2 hrs60 hrs

Avg. employee fully-loaded cost$70K/yr

$20K$200K

Primary automation area

Hours Saved / Year

19,500

across your team

Labour Cost Recovered

656.3K

annually

Projected ROI

131x

vs. $5K Sprint cost

Payback Period

< 1 week

after go-live

Your automation opportunity is worth 656.3K/year

Book a free 20-min audit - we'll identify your top 3 automations.

Book Free Automation Audit →

Estimates based on 60-75% automation rate for selected area. Most clients see full ROI within 4-8 weeks of go-live.

From messy manual process to running on autopilot

Every sprint follows the same proven 3-week structure. You stay informed without being burdened.

Discovery & Design

We audit your operations, map your tools, and prioritise your top automation opportunities by time saved and ROI. You sign off before we build a single workflow.

Build & Integrate

We build every workflow in n8n, connect your tools, embed AI decision logic, and stress-test against real data before you ever touch it.

Deliver & Hand Off

We deploy to your environment, hand over full documentation, record Loom walkthroughs, train your team, and stay on for 30 days.

No Surprises

Exactly what's included and what isn't

Fixed price means zero surprises. You know precisely what you're getting before you sign a thing.

Included in every Sprint

2 production-ready n8n workflows (or 4/8 on Growth/Scale)
AI-powered decision logic in at least 1 workflow
Integration with up to 6 of your existing tools (12 on Scale)
Error handling, retry logic, and failure alerts configured
Process audit - top 10 automation opportunities ranked
Full documentation + Loom walkthroughs for every workflow
30 days post-launch bug-fix support included
100% ownership - workflows live in your n8n account
Deployed on Google Cloud Platform (99.9% uptime)

Not included (available as add-ons)

Custom UI or frontend dashboard
Data migration from legacy systems
Multi-step approvals requiring legal sign-off
Monthly maintenance (available as retainer from $1,500/mo)
Custom API development (APIs must already exist)
More than 12 tool integrations (Scale tier)
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-
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Fixed price. Zero surprises.

No hourly billing. No scope creep invoices. Pick the sprint size that matches your needs.

Starter

$ 5,000

Perfect for businesses taking their first step into AI automation with a quick-win workflow solution.

2 production ready workflows
1 AI Powered decision workflow
7 days post delivery support
Full Documentation + Loom Walkthroughs

Growth

$ 8,000

Built for growing teams ready to automate multiple workflows and improve operational efficiency faster.

4 production ready workflows
2 AI Powered decision workflows
14 days post delivery support
Full Documentation + Loom Walkthroughs

Scale

$ 10,000

Designed for scaling businesses that need advanced AI systems and end-to-end automation.

8 production ready workflows
2 AI Powered decision workflows
30 days post delivery support
Full Documentation + Loom Walkthroughs

Our Work

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Your operations can run 40% leaner by next month

The Sprint takes 3 weeks. The time you save pays for it in the first week of going live. Most clients are on a monthly retainer within 60 days.

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